General Ledger

The General Ledger is the basic of any accounting system. It gives you an ease of access to handle your most demanding budgeting and processing needs. General ledger easily integrates with all modules and is the key to maximize efficiency and accuracy of your financial data.

The General ledger Module is the heart of an Financial system. The Chart Of Accounts can be flexibly structured both at a parent and Individual company level. General ledger keeps an record for different transactions such as Journal Voucher Sales Invoice, cash , and corrections. General Ledger can be easily integrated with different modules such as production, logistics, HR etc. GL also provides summarized data for use in planning, control and reporting.

Accounts Payable

Managing your Cash Flow is an very important aspect for the Finance team in strategizing the budget for the organization. In eWave ERP Accounts Payable has a powerful library of accounting and reporting features that facilitate rapid entry of vendor invoices, flexible cash disbursement and full check reconciliation using the Bank Services.

Accounts payable is also an important module in financial ERP System. Financial relationship with the vendors goods & services are maintained in Accounts Payable. The key functionality of this module is as follows:

• Immediate registration of incoming invoices
• Tracking & Authorization of incoming invoices
• Entry of order-based and sundry invoices
• Automatic matching of invoices with receipts
• Separate procedure for approval of invoices that exceeded the user credit Limit

Accounts Receivable

With Accounts Receivables you can keep an track record for all your existing and new clients and it also plays an major role to plan your Sales Strategy. Maintaining good relations with your customers is the need of the hour. Also in eWave ERP the Accounts receivable is fully integrated with Bank Services which help you in bank reconciliation.

Accounts payable is an important module of your financial ERP System. Financial connections with your customers who use your products or services are dealt with the Account receivable module. This Module helps the tracking of all the invoices that are awaiting payments from the customers.The key functionalities of ACR are:

Bank Module

Cash forecastCash flow is the life-blood of all businesses especially for startup or small & medium enterprises. Cash flow forecasting is important in a business because if it runs out of cash and is not able to obtain new finance, it will become insolvent.It is essential that the Company management should forecast what is their cash flow to make sure the have enough to survive. Key Reasons why Cash forecast is important are as follows.

• Important discipline of financial planning similar to planning the budget.
• Identify potential shortfalls in cash balances in advance
• Predicting the future payments for the suppliers and the employees to continue the timely delivery for the goods & services.
• The forecast encourages the business to look at how quickly customers are paying their debts.
• Sometimes it is required by the stakeholders such as bank to see your cashflow.

Bank Reconciliation

Bank reconciliation is a process which gives you detailed information about the difference in the banking transactions shown in an organization's bank statement, as supplied by the bank, and the corresponding amount shown in the organization's own accounting records.

The Differences may occur due to various reasons such as

• The Banking Transaction Such as charge made by the bank is not been recorded in the organization's books.
• Sometimes the accounts teams make some input errors. So it is good practice to carry out such reconciliations at frequent intervals.
• The Bank Reconciliation Statement is a statement prepared as part of the reconciliation which sets out the entries which have caused the difference between the two balances.

Petty cash management

Petty cash is a small amount of funds in the form of cash used for expenditures where it is not sensible to make any disbursement by cheque.The custodian of the fund will reimburse employees and receive a petty cash voucher with a receipt/invoice attached in return. The bookkeeping entry for this initial fund would be to debit Petty Cash and credit bank account.

Manage petty cash and back account balances by viewing transaction history in detailed and daily views. eWave ERP allows you to manage and trace uncleared and cleared balances from the inquiry screen.

Cash account transfers

Transfer funds between bank accounts and track funds that are in transit. ERP automatically tracks currency gains and losses and allows you to record associated bank expenses.

Remittance and payments

Gather complete payment information from vendors and customers when accounts are established by linking required information to the type of payment (credit card, wire transfer, S.W.I.F.T, and more).

Inventory Management

Inventory management is the disciplinesupervision of non-capitalized assets and stock items and also specifying the shape and placement of stocked goodsA component of supply chain management, inventory management supervises the flow of goods from manufacturers to warehouses and from these facilities to point of sale. eWave ERP gives you an complete overview about your Inventory from the point it enters into your Warehouse till the time it get sold out. You can create multiple warehouses with grouping of items and multi-unit of measurement.

The scope of inventory management covers the balance between replenishment lead time, carrying costs of inventory, asset management, inventory forecasting, inventory valuation, inventory visibility, future inventory price forecasting, physical inventory, available physical space, quality management, replenishment, returns and defective goods, and demand forecasting. The Primary Objective of Inventory management is to control the stock levels with the distribution system and to balance the need for product availability against the need for minimizing stock holding and handling costs.

Purchase Order

A purchase order is a commercial document and first official offer issued by the organization for the purchase of products and services from external suppliers. In eWave ERP the Purchase Orders module provides a comprehensive, fully integrated purchasing system. Purchase order is linked with Accounts Payable, Inventory Control and order entry so that you can create multiple orders on single receipt and also multiple receipts on single invoice.

Purchase orders allow the customer to clearly and explicitly communicate their intentions to sellers. It can also be used to manage the incoming orders and pending orders.Sellers are also protected by PO's in case of a buyer's refusal to pay for goods or services. Various trade finance facilities that can be availed by business people against purchase orders such as:

• Before shipment credit facility.
• Post shipment credit facility.
• Trade finance facility.
• Foreign bill purchase credit facility
• Bill retirement credit facility
• Order Confirmation

Sales Order

The Sales Order is a confirmation document sent to the customers before delivering the goods or services. Sales Order can be created once the quote is accepted by your customer and the Purchase Order is sent by the customer for further processing. eWave ERP allows you to enter orders and sales returns and print invoices, credit notes, order confirmations and picking slips. You can track transaction details and sales information on-screen and in printed reports. Order Entry integrates fully with Inventory Control and Accounts Receivable, so you always know your inventory levels and the status of your customer accounts.

A sales order should record the customer's originating purchase order which is an external document. The customer's PO is the originating document which triggers the creation of the sales order. A sales order, being an internal document, can therefore contain many customer purchase orders under it.